FAQs

You can register for AidEx by visiting the registration form, which is accessible on this website once it's live.

AidEx Geneva is free to attend. This includes access to all conference sessions, the networking drinks reception and the exhibition. Please note, all attendees need to organise and pay for their own travel and accommodation.

AidEx is the largest event of its kind and brings together over 3000 professionals from 80+ countries. Attendees come from UN Agencies, International Federation of Red Cross and Red Crescent Societies, international and local NGOs, Government, Community Based Organisations, Private Sector Companies, Foundations and Donors, relevant media, associations among many others. 

It is recommended that you pre-register your attendance to AidEx to avoid having to register at Palexpo. Pre-registered visitors will be able to pre-print or collect their entry badge on arrival for quick access to the event.

All pre-registered attendees will receive a confirmation email shortly after completing the registration form. If you do not receive your confirmation, please email info@aid-expo.com. Badges will not be posted, you will either be able to download these or they will be available for collection when you arrive.

If you can no longer attend AidEx Geneva, you are welcome to invite a colleague to attend on your behalf. They must however register separately with their details either in advance or once they arrive at the venue.

Regrettably, we cannot pay for delegate accommodation and travel. However, we offer free entry for all visitors.

AidEx Geneva is held in Hall 4 of Palexpo, in Geneva, a short walk away from Geneva Airport and just a few bus stops away from the city centre.

Hall 4, Palexpo, 

Rte François-Peyrot 30, 

1218 Le Grand-Saconnex, Switzerland 

AidEx Geneva dates and opening times are: 

Wednesday 22 October 2025: 09:00 - 17:30  

Thursday 23 October 2025: 09:00 - 17:00 

It is the responsibility of all delegates to arrange a visa to Switzerland, should you need one, we can provide a letter to assist your application. Please email sophia.west@aid-expo.com for more details 

AidEx Geneva takes place at Palexpo, adjacent to Geneva International Airport, with connections across most of Europe and many destinations across Africa and Asia. The airport also has a train station which links with major cities across continental Europe. For more detailed travel information, visit our ‘When and Where’ page.

The conference programme and speakers are live on the site.

The confirmed exhibiting organisations have been announced. If you interested in exhibiting, please contact iska.meyer-wendecker@aid-expo.com  

Geneva, like most major cities has lots of hotel options for many budgets. Please view our hotel reservation platform.

Palexpo is fitted with ramps and the venue is wheelchair accessible. If you have specific requirements, please contact us.

Yes, there is free WiFi at Palexpo.

The exhibition features 200+ suppliers of products and services as well as not-for-profit organisations showcasing their latest projects. Suppliers can only display their products if they have booked an exhibition stand. Suppliers are welcome to attend as a visitor and to network, however anyone canvassing or selling outside of exhibition stands will be asked to leave. If you would like more information on booking a stand, please contact  iska.meyer-wendecker@aid-expo.com

AidEx has a number of seating areas available for you to have a meeting around the exhibition. There are also meeting rooms just outside of the hall available for private meetings (for 30-100 people). If you would like to find out more about booking a meeting room, please contact iska.meyer-wendecker@aid-expo.com 

To find out more information on booking an exhibition stand or sponsoring a feature within the event, please contact iska.meyer-wendecker@aid-expo.com or nicholas.rutherford@aid-expo.com  

The AidEx conference is designed to be collaborative and informative with a high-level keynote speaker each morning, followed by interactive panel sessions throughout the day. The conference speakers are invited to contribute based on their experience in relation to the conference theme. If you, or a colleague would like to request to speak in the conference, please contact andreas.schonning@aid-expo.com

AidEx partners with various media, associations and relevant organisations to help promote the event. If you are interested in being a partner, please contact phoebe.frewin@aid-expo.com

Any press registering for AidEx who select 'Press' as their job type will receive a press badge (these will be vetted). There will be a press office at AidEx next to the registration area. If you would like any event information or access to press releases or quotes, please contact phoebe.frewin@aid-expo.com